Lowongan Temporary Procurement and Logistics Assistant II - VN / ID10 / 2017 / 061-International Organization for Migration

Temporary Procurement and Logistics Assistant II - VN / ID10 / 2017 / 061-International Organization for Migration

Tangerang (Banten) | Ditayangkan: 12-September-2017 | Tutup pada 12-October-2017

Syarat & Ketentuan lowongan Temporary Procurement and Logistics Assistant II - VN / ID10 / 2017 / 061-International Organization for Migration

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International Organization for Migration

 
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
With 155 member states, a further 11 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
 
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
 
IOM works in the four broad areas of migration management:
  •     Migration and development
  •     Facilitating migration
  •     Regulating migration
  •     Forced migration.
 
IOM activities that cut across these areas include the promotion of international migration law, policy debate and guidance, protection of migrants' rights, migration health and the gender dimension of migration.
 

I. Personal Information
Open to: Internal and External Candidates
Reference No. : VN/ID10/2017/061
Position Title: Temporary Procurement and Logistics Assistant II
Duty Station: Tangerang
Organization Unit : Resources Management
Classification: General Service Staff, Grade G-5
Type of Appointment : Special Short Term for five months
Estimated Start Date : As soon as possible
Closing Date: 26 September 2017
 
II. Context:
Under direct supervision of the Resources Management Asssistant and overall supervision by Regional Programme Coordinator for  Central Region and functional guidance and supervision of the Procurement Coordinator in Jakarta, the incumbent will be responsible for organizing procurement activities including obtaining quotations, tendering, purchase and delivery of goods and services, and providing logistics support to the projects at the sub offices in Central Region (Tangerang, Semarang, Surabaya and Jimbaran).
 
III. Core Functions / Responsibilities:
  • To identify potential vendors, conduct vendor’s appraisals and if suitable register them in PRISM (SAP) system.
  • To receive and review procurement activity requests from sub-office including quotation, bidding analysis summary, confirmation order, purchase order and legal contract extension or new contract.
  • Ensure that all procurements activities both in Hub Office and sub Office are done through PRISM (SAP) system and ensure that the proper IOM administrative procedures and standards are well established such as follow up with the vendor, canvassing, do bidding, ordering and stock keeping are strictly adhered to.
  • To undertake travel to the field offices to assist on-going activities and provide direct logistics/procurement assistance and guidelines..
  • To work closely with Head of Office, RMA and National Procurement and Logistic Officer in Jakarta Office regarding procurement of goods / services requested by programe staff of unambiguous specifications and  to consolidate overall office procurement requirements and optimize purchasing power.
  • To conduct regular meeting among the team to identify any problem and how to overcome it and to maintain and update contracts status  both in Hub office and sub offices. Coordination with RMA and Head of Office.
  • Prepare Request for Payment on time with its supporting documents as required and to work closely with the finance and RMA.
  • Maintaining record of all transaction, ensuring that an efficient filling system for record of all quotations, copies of records of expenditures, receipts, local order forms etc are kept.  Filling system: hard copy and soft copy.
  • Prepare weekly updated on progress report for ongoing activities and share any information on the field that need further attention and discussion as well as report to the requisitioner about the status of procurements including estimated time of delivery and/or any changes which may affect pre-determined delivery conditions
  • Ensure that Office assets inventory is in line to IOM Assets inventory policy and prepare assets inventory report regularly. Make sure Office supplies are maintain for office running smoothly and prepare the report in regular basis.
  • Coordinate office fleet and drivers activities to ensure all transactions are in line to IOM fleet management policy.
  • Act with integrity and professionalism and in accordance with IOM’s code of Conduct At all time.
  • Performs such other duties as may be assigned.
IV. Required Qualifications and Experience
Education
• University degree in  the relevant field of expertise (Business, Administration, Logistics, Management, etc) with three years experience in administration, logistic and procurement, preferably have experiences in procurement and logistic at IOM or
• Completed High School degree from an accredited academic institution, with five years of relevant professional experiences

Experience
• Indonesian National with good knowledge of and experiences in procurement and logistic, administration and operational.
• Ability to prepare clear and concise reports and to analyses and interpret source information and data
• High level of computer literacy is required, Good knowledge of MS-Office, specifically EXCEL.
• Prior experience in staff supervision is advantage.
• Have knowledge and experiences in SAP is an advantange.
 
Languages
Fluency in English and Bahasa Indonesia is required.

V. Required Competencies
Behavioural
a) Takes responsibility and manages constructive criticism; b) Works effectively with all clients and stakeholders; c) Promotes continuous learning; communicates clearly; d) Takes initiative and drives high levels of performance management; e) Plans work, anticipates risks, and sets goals within area of responsibility; f) Displays mastery of subject matter; g) Contributes to a collegial team environment; h) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; i) Displays awareness of relevant technological solutions; j) Works with internal and external stakeholders to meet resource needs of IOM.
Technical
• Effectively applies specialized knowledge of logistics and procurement to timely source goods and services
• Effectively works with vendors and service providers in compliance with IOM procedures to secure cost-effective quality solutions for IOM
 
VI. Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, security clearance and verification of education certificate.
IOM applies local United Nations Salary Scale.
 
How to apply:
Interested candidates are invited to submit their applications in ENGLISH, with:
a) Cover letter, clearly specify suitability and availability date,
b) Complete the Personal History Form  which can be downloaded at the following link :
http://indonesia.iom.int/sites/default/files/Personal%20History%20Form.xls
c) Detailed curriculum vitae, including historical salary and minimum three referees (preferably former direct supervisors).
 
Please submit your application by clicking the apply button below The deadline for applications is 26 September 2017.
 

Only applicant who meets the above qualification will be considered
 

IOM is committed to the principle that humane and orderly migration benefits migrants and society.
As the leading international organization for migration, IOM acts with its partners in the international community to:
 
    Assist in meeting the growing operational challenges of migration management.
    Advance understanding of migration issues.
    Encourage social and economic development through migration.
    Uphold the human dignity and well-being of migrants.
 
IOM's Strategic Focus
 
 
  • To provide secure, reliable, flexible and cost-effective services for persons who require international migration assistance.
  • To enhance the humane and orderly management of migration and the effective respect for the human rights of migrants in accordance with international law.
  • To offer expert advice, research, technical cooperation and operational assistance to States, intergovernmental and non-governmental organizations and other stakeholders, in order to build national capacities and facilitate international, regional and bilateral cooperation on migration matters.
  • To contribute to the economic and social development of States through research, dialogue, design and implementation of migration-related programmes aimed at maximizing migration's benefits.
  • To support States, migrants and communities in addressing the challenges of irregular migration, including through research and analysis into root causes, sharing information and spreading best practices, as well as facilitating development-focused solutions.
  • To be a primary reference point for migration information, research, best practices, data collection, compatibility and sharing.
  • To promote, facilitate and support regional and global debate and dialogue on migration, including through the International Dialogue on Migration, so as to advance understanding of the opportunities and challenges it presents, the identification and development of effective policies for addressing those challenges and to identify comprehensive approaches and measures for advancing international cooperation.
  • To assist States to facilitate the integration of migrants in their new environment and to engage diasporas, including as development partners.
  • To participate in coordinated humanitarian responses in the context of inter-agency arrangements in this field and to provide migration services in other emergency or post-crisis situations as appropriate and as relates to the needs of individuals, thereby contributing to their protection.1
  • To undertake programmes which facilitate the voluntary return and reintegration of refugees, displaced persons, migrants and other individuals in need of international migration services, in cooperation with other relevant international organizations as appropriate, and taking into account the needs and concerns of local communities.
  • To assist States in the development and delivery of programmes, studies and technical expertise on combating migrant smuggling and trafficking in persons, in particular women and children, in a manner consistent with international law.
  • To support the efforts of States in the area of labour migration, in particular short term movements, and other types of circular migration.
 

ALAMAT : International Organization for Migration


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